Apex Administrative Assistant - Youth

Administration; Student ministry
Part time

National Office

Minneapolis, MN
More Info

Job Description

The EFCA national office is seeking a part-time Administrative Assistant to provide administrative support to the Reach National team by providing logistical support and administrative aid for Apex Missions Youth.

Start Date: 08/01/2021
Hours Per Week: 20
Benefits: None


  • Manage the application process
  • Provide logistic support for orientation/debrief, travel, and site details
  • Communicate with youth pastors and site leadership
  • Assist in scheduling, calendar management, tracking goals, and in team member care and support
  • Produce, edit, and/or expedite reports, presentations, agendas, and correspondence
  • Serve Directors with systems for timely work-related tasks, deadlines, and reminders
  • Assist in creating Apex youth Missions individual site budgets
  • Train and assist Summer Staff in Purchase Card procedures
  • Assist Apex Directors in budget creation and manage throughout the year
  • Manage the team in various projects
  • Co-manage and/or oversee the Apex marketing calendar
  • Communicate with youth pastors through Apex email
  • Oversee editing and formatting of all materials for public distribution
  • Co-manage and/or oversee the Apex Website and online presence


  • Excellent editing, proofing, and formatting skills
  • Strong Communication skills (written and verbal)
  • Proficiency in Microsoft Office 365, Adobe Creative Suite, Website Management
  • 2 or more years of administrative and/or event planning experience required
  • 2 or more years of ministry experience strongly preferred
  • Takes initiative in solving problems and improving effectiveness
  • Experience in and proven ability to organize, prioritize, and complete tasks by deadlines with minimal supervision
  • Experience with or interest in Youth Ministry strongly preferred
  • Alignment with and commitment to the mission and values of the EFCA
  • Ability to spend more than 50% of work time using a keyboard and viewing a computer screen
  • Ability to travel overnight for Apex experiences, conferences, and other off-site meetings (approx. 20 nights per year)

NOTE: Applicants must submit a detailed cover letter to be considered for this position.