Office Manager

Basic Overview:

Performs a wide range of complex administrative duties and coordinates various office procedures in support of Anchor Point Church. Manages a varying scope of administrative support tasks, including those of a confidential nature. Uses discretion in completing projects requiring a high degree of initiative, organization and problem-solving.

Work Experience:

• Proficient in personal computer software systems and applications, including word processing, spreadsheets, presentations and databases (Microsoft Word, Excel, PowerPoint, Google Suite, Planning Center).
• Experience with financial management systems and bookkeeping software preferred (QuickBooks, Planning Center Giving, Stripe, ACH payments).
• Strong written and verbal communication skills with the ability to draft correspondence and create promotional materials.
• Prior experience coordinating events and managing logistics is a plus.

Required Qualifications:

• 2+ years of experience in a complex office environment preferred.
• 1+ years of experience with financial management preferred.
• Excellent organizational skills, communication skills and flexibility.
• Ability to work independently and collaboratively in a ministry setting.
• Non-profit experience is preferred, but not required.
• Background check is required.
• Being a self starter is a must.
• Affirms Anchor Point’s doctrinal statement, bylaws and vision frame.

Job Hours, Pay & Benefits:

• Office hours: Monday through Thursday, 9:00 AM to 2:30 PM at the Anchor Point Lakeside Campus (20 hours per week).
• Starting at $26/hour, commensurate with experience.
• Ten paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after, two days at Christmas, and two floating holidays. Should a holiday fall on a scheduled day off, an alternate vacation day will be provided.
• Vacation: 8 vacation days (equivalent to two weeks).
• Safe and Sick Time: Accrued at a rate of 1 hour per 30 hours worked. Maximum of 48 hours per year

Detailed Administrative Duties:

• Main point of contact for Anchor Point church phone, emails and walk-in visitors.
• Organize and maintain general church information, including passwords, general forms and building codes.
• Create communication materials such as letters, emails and announcements.
• Coordinate and send mass communications through church communication services in collaboration with team lead and pastor.
• Oversee Planning Center as the main organizational administrator, ensuring records such as baptism dates, membership steps, groups, details are accurate and up-to-date.
• Manage and organize financial records, including filing receipts, financial reports, bills, insurance documents and property information.
• Maintain and update Anchor Point Google Suite, ensuring accessibility and organization.
• Print weekly documents such as sermon outlines, inserts for Sunday programs, and event materials.
• Order and manage office and worship service supplies.
• Sort and distribute mail.
• Process and forward prayer requests from connect cards and emails to pastors and the prayer team.
• Enter and track new visitors and members in Planning Center, responding to workflow items promptly.
• Work closely with team lead and pastor to facilitate member engagement and integration.
• Prepare affirmation of memberships for members at the annual meeting.
• Assist with annual meeting preparation, including membership reports and minutes.
• Support congregational care by coordinating care initiatives such as sending flowers, new baby gifts, sympathy cards and birthday greetings.
• Website and Social - Relay information to the social media team and manage admin access to social media services and online engagement. Including Facebook, Instagram, website, YouTube and others
• ​​Attend team meetings and work closely with the other staff members.
• Other duties as assigned.

Detailed Financial Duties:

• Coordinate all cash and check deposits and ensure timely delivery to the bank.
• Update weekly congregational giving reports and monthly finance reports.
• Manage and initiate ACH transactions, including entering new donors, updating records and processing payments.
• Securely lock up finances/donations/ elder meeting minutes.
• Assist online donors through Stripe by troubleshooting payment issues and processing payouts.
• Record stock donations (e.g., from Edward Jones) in Planning Center Giving and send donor acknowledgment letters.
• Maintain financial records by organizing receipts, bank statements, bills and deposit information. Work with bookkeepers to submit financial documents by the deadline of each month.
• Manage Planning Center giving by entering and labeling donor contributions.
• Distribute Giving Statements to donors annually.
• Serve as a signer on all financial accounts, including general, care fund, savings, travel, Duluth & Beyond and church planting.
• Ensure financial files are organized and archived annually, preparing new budget-year folders by February 1.
• Process reimbursements and write checks for staff and volunteer expenses.
• Ensure compliance with financial policies and procedures.
• Other duties as assigned.

Weddings and Special Events:

• Share any inquiries with the special events team and help support them on an as needed basis.

Human Resources:

• Create and maintain confidential employee files in compliance with legal and church policies.
• Oversee new hire paperwork, including onboarding, payroll setup and benefits enrollment.
• Update and maintain the employee handbook, ensuring it reflects current policies.
• Process background checks for staff and volunteers.
• Manage insurance and workers' compensation reporting through Brotherhood Mutual.
• Renew and file required government forms annually, including MN Dept. of Revenue, -- Federal IRS Form 990 and Secretary of State Annual Renewals.
• Assist with staff development initiatives, such as scheduling training and retreats.
• Other duties as assigned.