Executive Director - Part Time

SUMMARY

The Executive Director advances the mission of Bethany Bible Fellowship by translating its vision, values and leadership priorities into coordinated organizational action. The role provides executive leadership for strategy implementation, staff coordination, financial oversight, human resources, legal and regulatory administration, facilities, risk management and organizational operations.

Working closely with the lead pastor, elders, ministry leaders, administrative staff and school board, the executive director promotes alignment, accountability, clear communication and faithful stewardship throughout Bethany. By carrying substantial organizational and administrative responsibility, the executive director helps the lead pastor remain focused on preaching, shepherding, spiritual leadership and the ministry of God’s Word.

ACCOUNTABILITY

Classification: Regular, part-time executive staff (20–25 hours per week)
Reports to: Lead Pastor
Supervises: Assigned administrative, financial, facilities and operational staff
Works alongside: Lead pastor, elders, ministry staff, administrative staff, school board, ministry leaders and qualified outside advisers
Length of commitment: At-will employee, subject to Bethany’s employment policies and regular performance reviews
Schedule: Flexible weekday schedule, relevant leadership meetings and occasional evening, weekend or time-sensitive responsibilities

The lead pastor and executive director will establish priorities that balance strategic development with essential operations within available hours. The role is intended to grow in hours and responsibility as Bethany’s needs and financial resources increase. Changes will be determined together and approved through Bethany’s established leadership processes.

Primary Objectives

• Develop and implement strategy that supports Bethany’s growth, organizational health and ministry effectiveness.
• Provide clear leadership, support and accountability for assigned staff.
• Ensure responsible oversight of finances, personnel, facilities and organizational requirements.
• Strengthen unity and coordination across church and school ministries.
• Increase the lead pastor’s capacity for preaching, shepherding and spiritual leadership.

ESSENTIAL RESPONSIBILITIES

Strategy Implementation

• Partner with the lead pastor and elders to develop strategy and identify priorities for Bethany’s development, growth and ministry effectiveness.
• Translate approved priorities into practical plans with clear responsibilities, timelines, resources and measures of progress.
• Coordinate implementation, evaluate results and recommend adjustments.

Staff Leadership and Coordination

• Supervise assigned staff, establish expectations and provide regular support and feedback.
• Coordinate staff communication, planning and performance reviews.
• Address staff concerns and conflict with fairness, discretion and biblical integrity.

Human Resources and Personnel Administration

• Oversee hiring, onboarding, personnel records, policies, required training and employee departures.
• Coordinate payroll, benefits and related personnel matters with staff and outside providers.
• Advise leadership on staffing needs and seek qualified human-resource or legal guidance when appropriate.

Legal, Risk, and Compliance Coordination

• Track required filings, licensing, insurance and other organizational deadlines.
• Coordinate safety practices, incident reporting, record retention and appropriate responses to significant concerns.
• Ensure significant contracts, commitments and risks receive appropriate leadership review and authorization.

Administration and Organizational Operations

• Oversee practical administrative systems, policies, records and procedures.
• Coordinate budget preparation and monitoring with finance staff and the school board and ensure leaders receive timely financial reports.
• Maintain appropriate financial controls. Review and document approval of reconciliations when independent of their preparation or arrange another qualified independent reviewer.

Facilities and Operations

• Oversee maintenance, safety, security, scheduling and effective use of Bethany’s property and shared spaces.
• Coordinate vendors, preventive maintenance, emergency preparedness and approved repairs or improvement projects.

Church and School Coordination

• Serve as an organizational liaison between church leadership and the school board, respecting each group’s authority and responsibilities.
• Coordinate shared personnel, financial, facilities and operational matters.
• Promote unity, clear communication and cooperation across Bethany’s ministries.

Ministry Support and Team Participation

• Help ministry leaders address administrative needs and remove operational obstacles.
• Participate in relevant staff, elder, committee and school board meetings.
• Carry out related responsibilities assigned by the lead pastor, with priorities adjusted to available hours and support.

QUALIFICATIONS

• A growing relationship with Jesus Christ, mature Christian character and commitment to Bethany’s Statement of Faith, mission, ministry philosophy and policies.
• Relevant leadership or operations experience, including staff supervision, strategy development and implementation.
  -Working knowledge of budgeting, personnel administration, facilities and organizational risk with judgment to seek qualified professional advice.
• Strong communication, organization, discretion and conflict-resolution skills.
• A collaborative, servant-hearted approach and the ability to protect confidential information.
• Church, Christian school or nonprofit leadership experience and a relevant Bachelor’s degree preferred.
• Successful completion of required background checks, Live Scan/fingerprinting and safety training.

INDICATORS OF FAITHFUL LEADERSHIP

• Strategic priorities translated into practical plans and measurable progress.
• The lead pastor supported in maintaining focus on spiritual leadership.
• Staff receiving clear direction, support and accountability.
• Finances, personnel, compliance and facilities receiving timely and responsible oversight.
• Church and school leaders working together with trust, clarity and shared purpose.
• Administrative systems that support effective ministry and responsible growth.