Finance and Accounting Coordinator - Part Time

SUMMARY

The Finance and Accounting Coordinator supports the mission of Bethany Bible Fellowship by maintaining accurate financial records, administering routine financial processes and providing timely information to Bethany elders and school board. This position manages deposits, accounts payable and receivable, budgeting support, reconciliations and financial reporting with accuracy, confidentiality and faithful stewardship.

ACCOUNTABILITY

Classification: Regular, part-time ministry staff (15–20 hours per week)
Reports to: Executive Director
Works alongside: Executive Director, School Board Finance Committee, administrative staff, ministry leadership and outside financial professionals.
Length of commitment: At-will employee, subject to Bethany’s employment policies and regular performance reviews.
Schedule: Primarily weekday office hours, with flexibility during budgeting, financial closings and reviews.

PRIMARY OBJECTIVES

• Maintain reliable financial records and processes.
• Provide useful financial information for leadership decisions.
• Protect Bethany’s resources and confidential information.

ESSENTIAL RESPONSIBILITIES

Accounting and Recordkeeping

• Maintain accurate transaction records, including department and restricted-fund activity, supporting documentation and monthly and year-end closings.
• Prepare monthly bank, credit-card and balance-sheet reconciliations, resolve discrepancies and submit them for documented independent review and approval.

Deposits and Cash Receipts

• Record donations, tuition, fees and other receipts; complete timely deposits using approved cash-handling procedures.

Accounts Payable and Receivable

• Process properly documented and approved payments, maintain vendor, customer accounts and follow up respectfully on outstanding balances.

Budgeting and Financial Reporting

• Assist with annual budgets, maintain approved budgets and prepare monthly financial reports.
• Monitor budget differences and cash flow, alerting leadership to significant concerns.

Compliance, Controls, and Professional Coordination

• Follow financial controls and protect confidential information. Never approve personal expenses or control every stage of a transaction; immediately report suspected errors, fraud or policy violations to the executive director and appropriate board officer.
• Coordinate records and documentation for payroll, audits, taxes, insurance and required reporting with staff and qualified professionals.

Administration and Team Participation

• Maintain basic financial procedures, answer staff questions and participate in relevant meetings and training.
• Complete related financial assignments within agreed priorities and available hours.

QUALIFICATIONS

• A growing relationship with Jesus Christ and commitment to Bethany’s Statement of Faith, mission and policies.
• Bookkeeping or accounting experience, including reconciliations, payables, receivables, budgeting and reporting.
• Proficiency with accounting software and spreadsheets; accuracy, organization, clear communication and confidentiality.
• Ability to work independently and collaboratively; church, school or nonprofit experience and relevant education preferred.
• Successful completion of required background checks and employment screenings.

INDICATORS OF FAITHFUL MINISTRY

• Accurate records and timely payments, reports and independently reviewed reconciliations.
• Financial concerns communicated promptly and controls followed consistently.
• Staff, families, donors and vendors served with integrity, discretion and care.